The spread of the disease has made it more difficult for non-profit organizations to gain community support and function. Many are currently relying on remote meetings to make crucial decisions to ensure their survival. It can be difficult to manage a remote board meeting without the physical presence of all members.
An organized, clear agenda will help keep the board meeting you are hosting remotely on track and on topic at all times. Include your board in the process of establishing the agenda. This will help you determine what issues should be discussed. Then, you should send the agenda in advance as possible to all attendees so that they can prepare. This will ensure that the attendees are aware of the topics that need to be discussed and they could add anything to the agenda before hand. Utilizing an online board portal that is secure to distribute agendas and other materials will also help to reduce security risk.
Video can increase engagement during remote board meetings because it adds the essential face-to-face component to discussions. In addition video makes it easier for participants to observe the body language of other people and take note of non-verbal signals such as boredom, impatience or enthusiasm.
It can be difficult for busy boards to schedule meetings in person, particularly when they have numerous personal and professional commitments. With remote board meeting software, determining an appropriate time for all attendees can be much more simple. SavvyCal’s free polls for meetings allow you to suggest different times for your meetings and let everyone decide on the most convenient times for them. This removes the need for re-inforcing emails and could save you time and effort.
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