6 Best Payroll Outsourcing Companies for 2024

It’s easier to sync with your internal systems and pivot quickly for policy updates or restructurings. You’re building up your own expertise, establishing instant communication, and not relying on a third party, especially if that third party is facing operational challenges. Please consult with a tax professional to provide further guidance. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website.

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Whether that means hunkering down with a calculator and a notepad or going with a payroll outsourcing solution, we hope you have the information you need to get on the right path. I’ve been in business for over 15 years and after trying several payroll providers, I highly recommend OnPay. Their platform is simple to use, fairly priced, and the customer service they provide is outstanding. PEOs specialize exclusively in HR outsourcing and possess unmatched expertise in payroll, compliance, benefits, and other HR functions.

When you choose the right HR solution, outsourcing can be a cost-effective option. You gain access to skills and expertise without the overhead that comes with additional staff. For example, you’ll save money on computers, office space, benefits, and more.

Common features to look for in payroll outsourcing services

Many new business owners, overwhelmed by mounds of paperwork, end up hiring additional staff to handle payroll and related tasks. Whether you staff up internally or hire a part-time bookkeeper on a contract basis, adding headcount can mean adding the bandwidth you need to handle payroll. This is a great choice because it means you’ll have someone new who can potentially help out with other tasks as well. But if you hire someone who’s just learning the ropes, it can wind up meaning more work for you (at least in the interim) as they get up to speed.

Outsourcing provides data security

With a one-stop solution like Remote, you don’t need to partner with multiple providers, either. Our in-house, on-the-ground experts are easily accessible from one place — and on hand to help whenever you need it. Payroll providers are specialists in their field, which means it’s their job to stay on top of the latest tax laws and regulations around the globe. For a small in-house team, assembling such expertise may be an unrealistic demand. Federal tax deposits should be made via electronic funds transfer (EFT) to comply with IRS regulations on payroll. The IRS has a system called the Electronic Federal Tax Payment System (EFTPS) to facilitate that.

1. With HR outsourcing and PEO services, compliance support, and even AI-powered capabilities, ADP is a leading brand, and one to be reckoned with.
2. Put simply, the brand has a lot in common with the list entries above.
3. Paychex solutions help with HR challenges faced by businesses with employees, such as payroll, employee support, compliance issues, etc.
4. A company’s core business functions—whatever it does to generate revenue—are understandably its main priority.
5. Is it just available by email or chat, or will you be able to talk with someone if needed?

Is payroll outsourcing a good idea?

In the modern business context, however, payroll most often refers to the process of paying employees or to the entities responsible for carrying this out. Erin Ellison is the former Content Marketing Manager for how to earn revenue for your nonprofit OnPay. She has more than 15 years of writing experience, is a former small business owner, and has managed payroll, scheduling, and HR for more than 75 employees.

Choosing the right provider and establishing open communication channels are essential for optimal results. Now that we’ve mapped the pros and cons, let’s examine how outsourcing works. Thanks to Deel, the HR and Finance teams from SafetyWing have saved more than 30 hours a month on admin and $10,000 USD yearly. “What made Deel stand out for SafetyWing was the extreme focus on the customer and how friendly and easy it is to use the platform. Definitely the best I have seen in this category,” said Karl Schroeder, Head of Finance at SafetyWing. Is it just available by email or chat, or will you be able to talk with someone if needed?

Keep in mind, though, that the same concerns mentioned above also apply to software capabilities. Not all tools can do international payments or contract payments. Some can handle taxes just about everywhere while others have limited range. What’s more, it’s the only entry on this list with any measure of pricing transparency. And with a single, straightforward pricing structure, you’ll always know how much you’ll be paying.